CALPADS Update for CA Charter Schools

By Gerald Cockrell, Data and Categorical Program Specialist

September 19, 2018

For California charter schools, it can be hard to stay on top of all the changes to CALPADS. Use the list below as an easy checklist to make sure your school isn’t forgetting anything this year. Check out our previous CALPADS post to see our list of the most important CALPADS reports to prepare for Fall 1.

Important Changes to CALPADS for the 18/19 School Year

• There are new CALPADS submission certification deadlines for ‘18-‘19 and they are much earlier than previous years. Please plan accordingly, especially for the Fall 1 submission which now ends around Thanksgiving instead of the end of January.
  • Fall 1 Certification Deadline: 11/21/18
  • Fall 1 Amendment Window Deadline: 12/7/18
  • Fall 2 Certification Deadline: 2/1/19 (No Amendment Window)
  • EOY 1 – EOY 3 Certification Deadline: 8/17/19 (No Amendment Window)
• In addition to the shorter submission windows CALPADS also has a significant outage planned for 9/21-10/01 to make major system changes. Please plan accordingly. It’s also important to get any SSID’s or other information from CALPADS you may need for assessment or ELPAC testing.
• New students with a non-English primary language must have an ‘18-‘19 enrollment record and a “TBD” SELA record in CALPADS in order for them to show up in TOMS and be tested with the Initial ELPAC.
• This update is not new, but it is important enough to warrant an annual reminder: all National School Lunch Program (NSLP) Free and Reduced Price Meal (FRPM) applications for the year MUST BE RECEIVED BY 10/31/18 for the student eligibility to count towards your official FRPM or LCFF Unduplicated counts.

To help you prepare for Fall 1 and make sure your charter school’s data is accurate for funding and accountability, check out our previous CALPADS post about the most important CALPADS reports.