Keep Calm and Review Your CALPADS Reports!

By Gerald Cockrell, Data and Categorical Program Specialist

Given the large amount of data reported for CALPADS Fall I, and the multitude of certification reports available, it can be difficult to determine which data are the most important and where to find them!  To help ease the frustration, we’ve created a list of the most important reports and included detail about the information each report contains and who should be reviewing them.

ReportWhat data does this report contain?Who should be reviewing this report?
1.1Simplest picture of general enrollment data being reported. Shows total enrollment, SPED, EL, TK, Title III Immigrant, and Economically Disadvantaged.• Director
• Principal
• Board
• Committees
1.6Lists count of graduates (high schools only) and dropouts by subgroup. Quick way to see if either category is being reported incorrectly.• Director
• Principal
• Board
• Committees
1.17Most important report for easily viewing total enrollment in categories that affect the final unduplicated count including FRL, DirectCert, EL, Homeless, Migrant, and Foster.• Director
• Principal
• Board
• Committees

*Keep for audit!
1.18Lists the students included in the 1.17 totals.• CALPADS administrators
• EL, SPED, and NSLP Coordinators

*Keep for audit!
2.12Count of students reclassified during reporting period. This is becoming increasingly important and has often been under-reported.• Director
• Principal
• EL Coordinator
8.1Complete list of students and their key indicators. This is the detail report that can be used to check if there are issues with any of the totals in the summary reports listed above. For example, if there are 10 expected homeless students but the total in 1.17 shows 9, you can see which students are being counted as homeless and find the one that is missing. It also lists things like race and ethnicity, so you can verify that your reporting accurately reflects your school’s population. • CALPADS administrators
• EL, SPED, and NSLP Coordinators

*Keep for audit!

There are many other reports available as well, but starting with the ones listed in this table will provide a clear view of the data that affect your funding and accountability.  As a reminder, special attention should be paid to FRPM data, EL data, and high school graduate data.

If you have any concerns about the data being reported for Fall I, feel free to reach out to EdTec’s data team to discuss how we can help. You can reach Gerald at gerald.cockrell@edtec.com, or 213.292. 6620 x414.

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